The services that we provide and to which this Policy applies include online services such as email newsletters and online content (together, the “Services”).
I. Information we collect and its sources
A. Information you provide:
If you create a login account on our Site, the personal information that you provide includes your name and email address, and such other information as we may require. Also, if you contact us, we collect additional information, and any personal information that you provide in your contact request.
B. Information collected automatically:
Whether or not you create an account with us, certain information that identifies you may be passively collected and stored on our or our service providers’ server logs, including your Internet Protocol (“IP”) address, browser type, operating system and information regarding what pages you accessed when you visited our Site, and when (e.g., the date and time of your visit to our Site), and the information for which you searched and which you viewed. We also use “Cookies” and other tracking technologies to make our online services more useful to you and to tailor the experience with us to meet your special interests and needs. If you choose to disable Cookies, some aspects of our Services may perform differently, for instance, you will need to re-enter your information each time you return to use the Services.
C. Information collected from third parties:
In addition to the information that we collect as described above, we also collect information about you from our third party integrators and vendors, such as Google Analytics and similar services. Personal data that we collect through these channels includes, for example, IP address, access times, browser type and language, device type, device identifiers and WiFi information.
II. How we use your information
We use your personal information in order to provide you with meaningful and relevant Services, which includes information about schools. To do this, we share some or all of your personal information with authorized representatives of schools you designate whose services relate to the Ruba Services (“Representatives”). You may “opt out” of any future sharing of your Ruba account information from our database at any time in accordance with the process described in Section IV below; however, a Representative may have saved a copy of your account and account-related information from before you opted out.
In addition, we process your personal information for the following purposes: to respond to any questions or comments that you submitted to us on our Site or otherwise; to carry out any obligations entered into between us, such as providing you with Services that you have requested; to notify you of changes to our Services; to seek your views or comments on the Services we provide and send you communications by post, e-mail or text message which you have requested or that may be of interest to you, including newsletters, or promotions of our Services or events; to obtain or maintain insurance coverage, manage risks or obtain professional advice and defend our rights and establish, exercise and defend our legal claims; to facilitate your use of your web account on the Site; or to otherwise provide, create and maintain a trusted online environment and comply with our legal obligations.
III. With whom we share your information
A. Per your instruction or use of the Services/Consents:
Any personal information you share publicly through our Site may be indexed through third party search engines, such as Google. We do not control the practices of third party search engines, and they may use caches containing your information, including any outdated information.
B. Third party websites:
C. De-identified information about you:
We also share aggregated or de-identified information (i.e., information that does not personally identify you directly), or statistical information about you, including statistical data and historical use data, with others for a variety of purposes, including for their own uses, for example, for improving their services for you and others.
D. As required by law or legitimate business interest:
IV. Your choices and opting out
If, at some point after giving us your personally identifiable information, you no longer desire to continue to receive additional information from us about Ruba, you may have the ability to “opt out” by emailing email@example.com and putting the words “remove my name” in the subject line of your email. Please note, you cannot opt out of our sharing of your personal information with our Business Partners, or our sharing of de-identified information, or your personal information as required by law or legitimate business interests, as described in Sections III. C. and D. above. Also, if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages, from which you cannot opt out.
V. Cross-border transfers of information
VI. How long we keep your personal information, your right to delete and correct it
We retain your personal information as reasonably necessary to fulfill the purposes for which we collected it and you provided it, and to comply with our legal obligations. In no event will we keep your personal information for longer than is reasonably necessary for the purposes defined in this Policy. You also have the right to request that we delete your personal information, subject to certain exceptions, such as our need to prevent and protect against fraud or other illegal activity, to complete business transactions with you, and for such other purposes as allowed by law. You can correct or update your personal information by updating your profile or by contacting us. For more information on where and how long your personal information is stored, your requests to delete it or correct it, please contact us using the contact us form on our website.
VII. Security of your information
To help protect the privacy of your Personal Data collected by us, we maintain reasonable physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal information to those employees who need to know that information in order to provide Services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your information. We cannot guarantee the absolute security of that information, or that our systems will be completely free from third party interception or are incorruptible from viruses. We cannot and do not guarantee that information you send from your computer/device to us over the internet will be protected by any form of encryption (encoding software).
VIII. Disclosure of Information
Notwithstanding anything herein to the contrary, we reserve the right to disclose any personally identifiable or non-personally identifiable information about you if we are required to do so by law, with respect to copyright and other intellectual property infringement claims, or if we believe that such action is necessary to:
(a) fulfill a request from any government/statutory authority;
(b) conform with the requirements of the law or legal process;
(c) protect or defend our legal rights or property, our Site, or other users; or
(d) in an emergency to protect the security and safety of our Users or the general public.
IX. User Rights
Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by writing to firstname.lastname@example.org.
- to request access to your information and information related to our use and processing of your information;
- to request the correction or deletion of your information;
- to request that we restrict our use of your information;
- to receive information which you have provided to us in a structured, commonly used and machine-readable format;
- to withdraw your consent to our use of your information at any time where we rely on your consent to use or process that information. Please note that if you withdraw your consent, this will not affect the lawfulness of our use and processing of your information on the basis of your consent before the point in time when you withdraw your consent.
VIII. Limitation of liability